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Transfer Guide: Resources

December 30, 1899


​There are many programs and services to help you transfer credit from your military training and experiences to a new college or university.

Below, we list resources available from ACE, transcript resources and military resources.

We also have provided a list of terms commonly used by colleges and universities when determining credit and by ACE when recommending credit. 

ACE Resources
Transcript Resources
Military Resources 
Higher Education Resources


Definitions of Higher Education Terms

Academic hours - Academic course credits are measured and listed in either semester hours (SH) or quarter hours (QH).

ACE exhibit - An ACE exhibit is the full course or occupation report that appears on the Military Guide.

Admissions - The admissions department of an academic institution manages the application process. The admissions department receives and reviews all required documents and sends out acceptances and rejections to applicants.

Adviser - An adviser helps a student select the correct courses to fulfill the requirements for his or her selected degree path and helps the student with any academic issues that may arise.

Catalog/Bulletin - College catalogs (or bulletins) provide institutional history, philosophy, policies, accreditation information, degree plans, and schedules. Each catalog applies to a particular academic year, and is considered the official policy source and contract between the student and the academic institution.

Course Description - The course description is a basic overview and explanation of the college-level course. Course descriptions can be found in the catalog/bulletin and on the institution’s website.

Curriculum or Degree Plan - The curriculum plan (or degree plan) is the outline of expectations for a student’s degree requirements. This will include core courses (general education requirements), departmental courses, electives, and any special requirements such as internships. The registrar uses this as a checklist to determine the student’s progress in meeting the program requirements.

Dean - The dean is the person in charge of an academic department or division for a college or university. A dean’s responsibilities typically include managing and overseeing curriculum, policy requirements, accreditation issues, faculty support, and student services.

Electives - In addition to taking the expected courses required to complete a degree, students may also choose courses of interest to them. These elective courses may or may not apply to the total number of credits required to fulfill a specific degree.

General Education Requirements - General education requirements are the core courses all students must take to graduate. These courses typically fall under such disciplines as English, history, humanities, science, math, social science, political science, and literature.

Grade Point Average (GPA) - The average percentage grade the student earns for the semester or term.

Major - The courses required in a student’s primary selected degree path or area of study that focus on a specific subject area.

Minor - Some students chose a secondary discipline to study. This is called a minor and has fewer required courses than the major.

Registrar’s Office - The registrar’s office issues transcripts and maintains all academic records, information on class enrollments, student enrollment, honor roll, retention, and special programs eligibility.

Residency Requirements - Most colleges and universities have an academic residency requirement, which means a student has to earn a specific number of credits from that institution to earn a degree or credential.

Syllabus - A course syllabus outlines the core requirements students need to meet to pass the course, including attendance, assignments, required reading, and grading policies.

Other ACE News

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    HEADLINES: Today's Top Higher Education News

    In today’s headlines, Inside Higher Ed examines how colleges and universities use discount rates as part of their recruitment strategies, with nearly 10 percent of colleges offering discount rates of 60 percent or more. In other news, the Pittsburgh...

  • Leading Internationalization

    November 23, 2015

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    Register Now for the 2016 Internationalization Collaborative

    ​ACE's Center for Internationalization and Global Engagement will host the 2016 Internationalization Collaborative, “Foundations for Global Learning: Internationalization in the General Education Curriculum,” Feb. 20 in Montreal.

  • Financial Aid

    November 23, 2015

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    Perkins Loan Supporters Push for Reinstatement of the Program

    ​ACE, 53 higher education organizations and 535 colleges and universities are requesting a one-year extension of the Perkins Loan Program, which expired on Oct. 1.

  • ACE2016 - The ACE Annual Meeting

    November 18, 2015

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    Register Now for ACE2016

    Register by Dec. 1 to take advantage of the early bird registration discount for ACE2016, ACE’s 98th Annual Meeting, scheduled for March 12-15 in San Francisco.

  • Budget and Appropriations

    November 18, 2015

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    Associations Ask Congress to Prioritize Higher Education in FY 2016 Labor-HHS Spending Bill

    ACE and a group of 21 higher education associations ask for higher education be made a priority as appropriations committees move forward on the remaining spending bills for the 2016 fiscal year.


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