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Transfer Guide: Resources

December 30, 1899


​There are many programs and services to help you transfer credit from your military training and experiences to a new college or university.

Below, we list resources available from ACE, transcript resources and military resources.

We also have provided a list of terms commonly used by colleges and universities when determining credit and by ACE when recommending credit. 

ACE Resources


Transcript Resources
Military Resources 
Higher Education Resources


Definitions of Higher Education Terms

Academic hours - Academic course credits are measured and listed in either semester hours (SH) or quarter hours (QH).

ACE exhibit - An ACE exhibit is the full course or occupation report that appears on the Military Guide.

Admissions - The admissions department of an academic institution manages the application process. The admissions department receives and reviews all required documents and sends out acceptances and rejections to applicants.

Adviser - An adviser helps a student select the correct courses to fulfill the requirements for his or her selected degree path and helps the student with any academic issues that may arise.

Catalog/Bulletin - College catalogs (or bulletins) provide institutional history, philosophy, policies, accreditation information, degree plans, and schedules. Each catalog applies to a particular academic year, and is considered the official policy source and contract between the student and the academic institution.

Course Description - The course description is a basic overview and explanation of the college-level course. Course descriptions can be found in the catalog/bulletin and on the institution’s website.

Curriculum or Degree Plan - The curriculum plan (or degree plan) is the outline of expectations for a student’s degree requirements. This will include core courses (general education requirements), departmental courses, electives, and any special requirements such as internships. The registrar uses this as a checklist to determine the student’s progress in meeting the program requirements.

Dean - The dean is the person in charge of an academic department or division for a college or university. A dean’s responsibilities typically include managing and overseeing curriculum, policy requirements, accreditation issues, faculty support, and student services.

Electives - In addition to taking the expected courses required to complete a degree, students may also choose courses of interest to them. These elective courses may or may not apply to the total number of credits required to fulfill a specific degree.

General Education Requirements - General education requirements are the core courses all students must take to graduate. These courses typically fall under such disciplines as English, history, humanities, science, math, social science, political science, and literature.

Grade Point Average (GPA) - The average percentage grade the student earns for the semester or term.

Major - The courses required in a student’s primary selected degree path or area of study that focus on a specific subject area.

Minor - Some students chose a secondary discipline to study. This is called a minor and has fewer required courses than the major.

Registrar’s Office - The registrar’s office issues transcripts and maintains all academic records, information on class enrollments, student enrollment, honor roll, retention, and special programs eligibility.

Residency Requirements - Most colleges and universities have an academic residency requirement, which means a student has to earn a specific number of credits from that institution to earn a degree or credential.

Syllabus - A course syllabus outlines the core requirements students need to meet to pass the course, including attendance, assignments, required reading, and grading policies.

Other ACE News

  • July 2, 2015

    Today's Headlines

    HEADLINES: Today's Top Higher Education News

    In today’s headlines, the Los Angeles Times editorializes in favor of the U.S. Supreme Court affirming the University of Texas at Austin’s admissions policy when the court rehears the Fisher case this fall. In other news, The Chronicle of Higher...

  • Institutional Capacity

    July 1, 2015

    Apply Now for ACE’s Institute for New Presidents

    New college and university leaders from all sectors of higher education can apply now for the 2015-16 ACE Institute for New Presidents, which is designed specifically for presidents in their first three years of service.

  • Supporting Student Veterans

    June 29, 2015

    Bob Woodruff Foundation Grant Extends Program to Train College Mental Health Counselors

    A grant from the Bob Woodruff Foundation will allow ACE to extend an initiative that trains college and university mental health counselors on how to better address issues such as post-traumatic stress and suicide prevention in their work treating...

  • June 26, 2015

    Education Department Scales Back Plan to Rate Colleges

    The Department of Education (ED) announced yesterday that it has scaled back the planned Postsecondary Institution Ratings System (PIRS) first announced by President Obama in August 2013.

  • Budget and Appropriations

    June 26, 2015

    Congress Moves Forward on Education Funding

    The House and Senate appropriations committees both passed their FY 2016 Labor, Health and Human Services, and Education bills this week, and the results were somewhat mixed for higher education.


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