Approved by the American Council on Education Council of Fellows Alumni/ae body at the February 2014 COF Annual Meeting, Washington, DC.
The organization shall be known as the American Council on Education
(ACE) Council of Fellows (COF).
Council of Fellows Mission Statement
The ACE Council of Fellows serves as the alumni/ae organization for the
ACE Fellows Program, a national leadership development program for
higher education. Its mission is to provide opportunities for continued
professional development for former ACE Fellows and to promote,
contribute to, and provide partial financial support for the ACE Fellows
- Serve as the organized and official governing body for alumni/ae of
the ACE Fellows Program.
- Support COF professional development programs and other activities
recommended by the Board.
- Promote and contribute to the further development of the ACE Fellows
- Serve as a resource as well as an advisor for the Director of the
Emerging Leaders Group.
- Assist and support the planning efforts for the Fellows Annual
Meeting and the ACE Council of Fellows Weekend.
- Aid in the recruitment of candidates for the Fellows Program.
- Promote the financial well-being of the ACE Fellows Program by
soliciting and contributing support for the Council of Fellows Fund.
- ORGANIZATIONAL STRUCTURE
Membership in the ACE Council of Fellows shall consist of all alumni/ae
of the ACE Fellows Program and the current class of ACE Fellows.
The ACE Council of Fellows shall meet at least once a year at the ACE
- Management for the COF shall be vested in a Board. No
fewer than five and no more than twelve new members, drawn from the full
membership, shall be added to the Board each year.
Consideration shall be given to class year, race, ethnicity, gender,
institutional type, and geographical location. Two members from the
current ACE Fellows class shall be added as liaisons to the Board.
- The Director of the Emerging Leaders Group shall serve as an ex-officio
member, without vote, of the Board and represents the COF in
the administrative councils of ACE and to the President and Vice
Presidents of ACE. The Director shall prepare an annual report of the
budget and expenditures arising out of the funds raised by the COF. This
report shall be presented to the Executive Board meeting at the ACE
- The Board is elected from the pool of COF members who are active in higher education. COF committee service shall be considered in nominations to the
Executive Board and to officer positions.
- Members of the Board who miss more than two consecutive
meetings may be replaced at the next election as appropriate. COF
committee and task force members who are inactive may be replaced at the
discretion of the particular COF committee chair, in consultation with
the Chair of the Council of Fellows.
- If not elected members, all COF committee chairs and newsletter
editor(s) shall serve as ex-officio members.
- All Board members shall serve on one of the COF standing
- BOARD CHARGE
- Priorities include:
- Provide a representative voice for the Council of Fellows on
strategic priority issues. The board shall reflect the diversity of
- Review and establish priorities of COF annually as they are
communicated by the committee chairs to the Board.
- Review annually the preceding year’s income and expenditures
for COF and approve budget priorities and operating budgets for the
- Provide direct accountability to the COF and thereby to the ACE
President and Vice Presidents through the Director of the Emerging Leaders Group.
- Convene meetings at least twice a year: (1) at the ACE Annual
Meeting, and (2) in conjunction with Council of Fellows Weekend.
- EXECUTIVE COMMITTEE
- The Executive Committee is selected from among the members of the Board, and shall consist of the officers of the Council
, the chairs of the committees, the editor(s) of the Newsletter, the
coordinators of the State Coordinators, and the immediate past chair of
the Council of Fellows.
- The role of the Executive Committee is to serve as a steering
committee for the Board and to provide operational oversight
of the activities of the Council of Fellows including review of the
- The Executive Committee shall meet at least twice a year and as
- The chair of the Board shall convene the Executive
- OFFICERS for the Council of Fellows shall be as follows: Chair, Vice
Chair/Chair elect, Secretary, and Immediate Past Chair. A Vice
Chair/Chair-elect, and a Secretary shall be elected along with each new
class of Board members at the Fellows Annual Meeting from a
slate prepared by the Nominating Committee, for terms of office that become effective at the conclusion of the COF Weekend.
- TERMS OF OFFICE shall be as follows: Board members are
elected in classes and serve three-year terms. Members may be re-elected
for one term. They subsequently may be re-elected when they have been
off the committee a minimum of three years. COF members elected to fill
partial terms may be re-elected to two full terms. Terms may also be
extended to accommodate election to a position as an officer. Officers
serve for one year.
- RESPONSIBILITY OF OFFICERS: Voting privileges shall extend to all
elected members of the Board. The Board may delegate
authority to the four officers to act on its behalf between regular
- CHAIR. Call, set agendas, and preside over all meetings of the COF
and its Board; convene, set agendas, and preside over
Executive Committee meetings; participate in the preparation of the
annual operating budget of the COF; in collaboration with the Director
of the Emerging Leaders Group, serve as an advocate for the Fellows Program
to the ACE president; attend meetings of the ACE Board as an observer;
in consultation with other COF officers, appoint chairs and members to
committees and task forces as deemed necessary. The Chair shall be an
ex-officio member of all committees and task forces.
- VICE-CHAIR/CHAIR ELECT. Attend meetings, as an ex-officio member, of
the ACE Commission on Leadership and Institutional Effectiveness;
participate in the preparation of the COF annual operating budget; serve
in the absence of the Chair and perform other duties as delegated by the
- SECRETARY. Record minutes of all meetings of the Council of Fellows,
the Board, and the Executive Committee; collaborate, as
needed, with the editor of the Newsletter on dissemination of
information to the COF membership; and record all recommendations
approved by the Board; collaborate, as needed, with the Chairs of the Executive Committee and the Outreach and Engagement Committee to document and advance for approval any revisions to the Council of Fellows Bylaws.
- IMMEDIATE PAST CHAIR. Serve as chair of the Nominating Committee and
name three members of the Nominating Committee to prepare a slate for
election of new members of the Board; participate in the
preparation of the COF annual operating budget; perform other duties as
requested by the Chair of the COF.
Normally, the COF standing committees are chaired by an elected member
of the Board of the Council of Fellows, who serves for a
period of at least one year which may be extended by the Council of
Fellows Chair. Any member of the COF can serve on Board Committees. Committee members shall be appointed by the Chair of the
Council of Fellows, in consultation with the other officers, and are
actively recruited from the entire COF membership. Task forces and ad
hoc committees may be established by the Chair of the COF in
consultation with the Board. The establishment of standing
committees requires a majority vote of COF members in attendance at the Annual Meeting at which the committee proposal is presented. Members of
standing committees shall be appointed for staggered three-year terms effective at the conclusion of COF Weekend.
Members of ad hoc committees and task forces normally serve for the
duration of the charge.
All formal correspondence from committees to the entire membership or a
significant portion of the membership shall be approved in advance by
the COF Chair and the Director of the Emerging Leaders Group. If funds are
required for mailings or other committee activities, approval in advance
is required from the COF Chair and the Director of the ACE Fellows
Meetings of the Board, standing committees, ad hoc committees,
and task forces shall be regularly scheduled in conjunction with the ACE
Annual Meeting and at the Council of Fellows Weekend. Additional
meetings may be called as necessary. All members of the committees are
expected to attend these meetings.
Committees establish the priorities on an annual basis and communicate those
priorities to the Board through the chair of the
- FINANCE AND DEVELOPMENT COMMITTEE. Together with the Director of the
Fellows Program, present an annual financial report and proposes an
annual budget for the COF. Establish the priorities on an annual basis
and communicate those priorities to the Executive Committee through the
chair of the committee. This committee will be responsible for operation
of the Annual Fund and the Fund for the Future; other fund raising
projects upon assignment by the Board; review of fundraising
needs of the COF, coordination of efforts of class agents, and
recommendations to the Board. Besides the committee chair, a
co-chair shall be named each year that will serve as chair the following
year. The chair and co-chair, in consultation with the Director of the
Emerging Leaders Group, will choose at least ten members who will serve on
the committee, if there are insufficient volunteers.
- NOMINATING COMMITTEE. Seek suitable nominees; advise nominees of
their responsibilities upon election; prepare slate of nominees for
approval by the Board prior to election at the Fellows Annual
Meeting; and present slate of nominees to the COF at the ACE Annual
Meeting;. The committee shall be chaired by the Immediate Past Chair of
the Executive Committee. Three additional members, two of whom are
continuing members of the Executive Board, are appointed by the
Immediate Past Chair of the Executive Committee. The Chair, Vice
Chair/Chair Elect and Director of the Emerging Leaders Group serve as
- OUTREACH AND ENGAGEMENT COMMITTEE. The committee shall serve as a
bridge between prospective, current, and former Fellows. It shall
establish the priorities on an annual basis and communicate those
priorities to the Executive Committee through the chair of the
committee. This committee shall review all assessments of the program;
recommend marketing and recruitment strategies for the program;
coordinate communication and outreach for the Fellows Program through
state coordinators and recommend activities to enhance alumni/ae
involvement; and review the By-laws of the Council of Fellows
periodically and recommend changes to the Executive Committee. The
committee shall consist of a Chair, immediate past Chair, Chair-Elect,
and the State Coordinators and at least six members.
The current Chair, Immediate Past Chair, and Vice Chair/Chair-Elect of
the COF and the Director of the Emerging Leaders Group shall serve as
- PROFESSIONAL DEVELOPMENT COMMITTEE. Plan, coordinate, evaluate, and
promote continuing professional development activities of the COF (e.g.,
workshops at the ACE Annual Meeting, Council of Fellows Weekend).
Establish the priorities on an annual basis and communicate those
priorities to the Executive Committee through the chair of the
committee or his/her designee. The Committee shall be comprised of a chair, co-chair,
immediate past chair, and at least six members. The co-chair will be
named each year and will serve as chair the following year.
Unless otherwise noted, ex-officio members have the right to vote.
A COF Newsletter, which shall be issued twice a year,
shall serve to communicate news about alumni/ae and current Fellows. The
editor(s) shall be appointed by the Chair, in consultation with the Board, from Council membership. If the editor is not a member
of the Board, he/she will serve on the Board in an
ex-officio capacity. Terms of appointment for the editor(s) and the
members of the newsletter staff may vary. Clerical and production
support shall be provided by the ACE Fellows Program.
- LIMITED STAFF SUPPORT SHALL BE PROVIDED TO THE COF,
the Board, the Executive Committee, and other committees by
the ACE Fellows Program. It is expected, however, that Council members
who accept leadership positions shall provide some support from their
Amendments and/or changes to the Bylaws shall require advance
notice to the Council (either through the Newsletter or by a
special mailing) and shall require a majority vote of those attending
the COF Annual Meeting.