Skip Ribbon Commands
Skip to main content

 Email  Share  Print

Council of Fellows Bylaws

December 30, 1899

 

Approved by the American Council on Education Council of Fellows Alumni/ae body at the February 2014 COF Annual Meeting, Washington, DC.

  1. NAME
    The organization shall be known as the American Council on Education (ACE) Council of Fellows (COF).

  2. MISSION
    Council of Fellows Mission Statement
    The ACE Council of Fellows serves as the alumni/ae organization for the ACE Fellows Program, a national leadership development program for higher education. Its mission is to provide opportunities for continued professional development for former ACE Fellows and to promote, contribute to, and provide partial financial support for the ACE Fellows Program.

    1. Serve as the organized and official governing body for alumni/ae of the ACE Fellows Program.

    2. Support COF professional development programs and other activities recommended by the Board.

    3. Promote and contribute to the further development of the ACE Fellows Program.

    4. Serve as a resource as well as an advisor for the Director of the Emerging Leaders Group.

    5. Assist and support the planning efforts for the Fellows Annual Meeting and the ACE Council of Fellows Weekend.

    6. Aid in the recruitment of candidates for the Fellows Program.

    7. Promote the financial well-being of the ACE Fellows Program by soliciting and contributing support for the Council of Fellows Fund.

  3. ORGANIZATIONAL STRUCTURE

    1. MEMBERSHIP
      Membership in the ACE Council of Fellows shall consist of all alumni/ae of the ACE Fellows Program and the current class of ACE Fellows.

    2. MEETINGS
      The ACE Council of Fellows shall meet at least once a year at the ACE Annual Meeting.

    3. BOARD

      1. Management for the COF shall be vested in a Board. No fewer than five and no more than twelve new members, drawn from the full membership, shall be added to the Board each year. Consideration shall be given to class year, race, ethnicity, gender, institutional type, and geographical location. Two members from the current ACE Fellows class shall be added as liaisons to the Board.

      2. The Director of the Emerging Leaders Group shall serve as an ex-officio member, without vote, of the Board and represents the COF in the administrative councils of ACE and to the President and Vice Presidents of ACE. The Director shall prepare an annual report of the budget and expenditures arising out of the funds raised by the COF. This report shall be presented to the Executive Board meeting at the ACE Annual Meeting.

      3. The Board is elected from the pool of COF members who are active in higher education. COF committee service shall be considered in nominations to the Executive Board and to officer positions.

      4. Members of the Board who miss more than two consecutive meetings may be replaced at the next election as appropriate. COF committee and task force members who are inactive may be replaced at the discretion of the particular COF committee chair, in consultation with the Chair of the Council of Fellows.

      5. If not elected members, all COF committee chairs and newsletter editor(s) shall serve as ex-officio members.

      6. All Board members shall serve on one of the COF standing committees.

    4. BOARD CHARGE
      1. Priorities include:
        1. Provide a representative voice for the Council of Fellows on strategic priority issues. The board shall reflect the diversity of higher education.

        2. Review and establish priorities of COF annually as they are communicated by the committee chairs to the  Board.

        3. Review annually the preceding year’s income and expenditures for COF and approve budget priorities and operating budgets for the coming year.
      2. Provide direct accountability to the COF and thereby to the ACE President and Vice Presidents through the Director of the Emerging Leaders Group.

      3. Convene meetings at least twice a year: (1) at the ACE Annual Meeting, and (2) in conjunction with Council of Fellows Weekend.

    5. EXECUTIVE COMMITTEE

      1. The Executive Committee is selected from among the members of the Board, and shall consist of the officers of the Council , the chairs of the committees, the editor(s) of the Newsletter, the coordinators of the State Coordinators, and the immediate past chair of the Council of Fellows.

      2. The role of the Executive Committee is to serve as a steering committee for the Board and to provide operational oversight of the activities of the Council of Fellows including review of the annual budget.

      3. The Executive Committee shall meet at least twice a year and as needed.

      4. The chair of the Board shall convene the Executive Committee meetings.

    6. OFFICERS for the Council of Fellows shall be as follows: Chair, Vice Chair/Chair elect, Secretary, and Immediate Past Chair. A Vice Chair/Chair-elect, and a Secretary shall be elected along with each new class of Board members at the Fellows Annual Meeting from a slate prepared by the Nominating Committee, for terms of office that become effective at the conclusion of the COF Weekend.

    7. TERMS OF OFFICE shall be as follows: Board members are elected in classes and serve three-year terms. Members may be re-elected for one term. They subsequently may be re-elected when they have been off the committee a minimum of three years. COF members elected to fill partial terms may be re-elected to two full terms. Terms may also be extended to accommodate election to a position as an officer. Officers serve for one year.

    8. RESPONSIBILITY OF OFFICERS: Voting privileges shall extend to all elected members of the Board. The  Board may delegate authority to the four officers to act on its behalf between regular meetings.

      1. CHAIR. Call, set agendas, and preside over all meetings of the COF and its Board; convene, set agendas, and preside over Executive Committee meetings; participate in the preparation of the annual operating budget of the COF; in collaboration with the Director of the Emerging Leaders Group, serve as an advocate for the Fellows Program to the ACE president; attend meetings of the ACE Board as an observer; in consultation with other COF officers, appoint chairs and members to committees and task forces as deemed necessary. The Chair shall be an ex-officio member of all committees and task forces.

      2. VICE-CHAIR/CHAIR ELECT. Attend meetings, as an ex-officio member, of the ACE Commission on Leadership and Institutional Effectiveness; participate in the preparation of the COF annual operating budget; serve in the absence of the Chair and perform other duties as delegated by the Chair.

      3. SECRETARY. Record minutes of all meetings of the Council of Fellows, the  Board, and the Executive Committee; collaborate, as needed, with the editor of the Newsletter on dissemination of information to the COF membership; and record all recommendations approved by the Board; collaborate, as needed, with the Chairs of the Executive Committee and the Outreach and Engagement Committee to document and advance for approval any revisions to the Council of Fellows Bylaws.

      4. IMMEDIATE PAST CHAIR. Serve as chair of the Nominating Committee and name three members of the Nominating Committee to prepare a slate for election of new members of the Board; participate in the preparation of the COF annual operating budget; perform other duties as requested by the Chair of the COF.

    9. COMMITTEES
      Normally, the COF standing committees are chaired by an elected member of the Board of the Council of Fellows, who serves for a period of at least one year which may be extended by the Council of Fellows Chair.  Any member of the COF can serve on Board Committees. Committee members shall be appointed by the Chair of the Council of Fellows, in consultation with the other officers, and are actively recruited from the entire COF membership. Task forces and ad hoc committees may be established by the Chair of the COF in consultation with the Board. The establishment of standing committees requires a majority vote of COF members in attendance at the Annual Meeting at which the committee proposal is presented. Members of standing committees shall be appointed for staggered three-year terms effective at the conclusion of COF Weekend. Members of ad hoc committees and task forces normally serve for the duration of the charge.

      All formal correspondence from committees to the entire membership or a significant portion of the membership shall be approved in advance by the COF Chair and the Director of the Emerging Leaders Group. If funds are required for mailings or other committee activities, approval in advance is required from the COF Chair and the Director of the ACE Fellows Program.

      Meetings of the Board, standing committees, ad hoc committees, and task forces shall be regularly scheduled in conjunction with the ACE Annual Meeting and at the Council of Fellows Weekend. Additional meetings may be called as necessary. All members of the committees are expected to attend these meetings.

      Committees establish the priorities on an annual basis and communicate those priorities to the Board through the chair of the committee.

      1. FINANCE AND DEVELOPMENT COMMITTEE. Together with the Director of the Fellows Program, present an annual financial report and proposes an annual budget for the COF. Establish the priorities on an annual basis and communicate those priorities to the Executive Committee through the chair of the committee. This committee will be responsible for operation of the Annual Fund and the Fund for the Future; other fund raising projects upon assignment by the Board; review of fundraising needs of the COF, coordination of efforts of class agents, and recommendations to the Board. Besides the committee chair, a co-chair shall be named each year that will serve as chair the following year. The chair and co-chair, in consultation with the Director of the Emerging Leaders Group, will choose at least ten members who will serve on the committee, if there are insufficient volunteers.

      2. NOMINATING COMMITTEE. Seek suitable nominees; advise nominees of their responsibilities upon election; prepare slate of nominees for approval by the Board prior to election at the Fellows Annual Meeting; and present slate of nominees to the COF at the ACE Annual Meeting;. The committee shall be chaired by the Immediate Past Chair of the Executive Committee. Three additional members, two of whom are continuing members of the Executive Board, are appointed by the Immediate Past Chair of the Executive Committee. The Chair, Vice Chair/Chair Elect and Director of the Emerging Leaders Group serve as ex-officio members.

      3. OUTREACH AND ENGAGEMENT COMMITTEE. The committee shall serve as a bridge between prospective, current, and former Fellows. It shall establish the priorities on an annual basis and communicate those priorities to the Executive Committee through the chair of the committee. This committee shall review all assessments of the program; recommend marketing and recruitment strategies for the program; coordinate communication and outreach for the Fellows Program through state coordinators and recommend activities to enhance alumni/ae involvement; and review the By-laws of the Council of Fellows periodically and recommend changes to the Executive Committee. The committee shall consist of a Chair, immediate past Chair, Chair-Elect, and the State Coordinators and at least six members.

        The current Chair, Immediate Past Chair, and Vice Chair/Chair-Elect of the COF and the Director of the Emerging Leaders Group shall serve as ex-officio members.

      4. PROFESSIONAL DEVELOPMENT COMMITTEE. Plan, coordinate, evaluate, and promote continuing professional development activities of the COF (e.g., workshops at the ACE Annual Meeting, Council of Fellows Weekend). Establish the priorities on an annual basis and communicate those priorities to the Executive Committee through the chair of the committee or his/her designee. The Committee shall be comprised of a chair, co-chair, immediate past chair, and at least six members. The co-chair will be named each year and will serve as chair the following year.

    10. VOTING
      Unless otherwise noted, ex-officio members have the right to vote.

  1. NEWSLETTER
    A COF Newsletter, which shall be issued twice a year, shall serve to communicate news about alumni/ae and current Fellows. The editor(s) shall be appointed by the Chair, in consultation with the Board, from Council membership. If the editor is not a member of the Board, he/she will serve on the Board in an ex-officio capacity. Terms of appointment for the editor(s) and the members of the newsletter staff may vary. Clerical and production support shall be provided by the ACE Fellows Program.

  2. LIMITED STAFF SUPPORT SHALL BE PROVIDED TO THE COF, the  Board, the Executive Committee, and other committees by the ACE Fellows Program. It is expected, however, that Council members who accept leadership positions shall provide some support from their own institutions.

  3. AMENDMENTS
    Amendments and/or changes to the Bylaws shall require advance notice to the Council (either through the Newsletter or by a special mailing) and shall require a majority vote of those attending the COF Annual Meeting.

Other ACE News

  • July 2, 2015

    Today's Headlines

    HEADLINES: Today's Top Higher Education News

    In today’s headlines, the Los Angeles Times editorializes in favor of the U.S. Supreme Court affirming the University of Texas at Austin’s admissions policy when the court rehears the Fisher case this fall. In other news, The Chronicle of Higher...

  • Institutional Capacity

    July 1, 2015

    Apply Now for ACE’s Institute for New Presidents

    New college and university leaders from all sectors of higher education can apply now for the 2015-16 ACE Institute for New Presidents, which is designed specifically for presidents in their first three years of service.

  • Supporting Student Veterans

    June 29, 2015

    Bob Woodruff Foundation Grant Extends Program to Train College Mental Health Counselors

    A grant from the Bob Woodruff Foundation will allow ACE to extend an initiative that trains college and university mental health counselors on how to better address issues such as post-traumatic stress and suicide prevention in their work treating...

  • June 26, 2015

    Education Department Scales Back Plan to Rate Colleges

    The Department of Education (ED) announced yesterday that it has scaled back the planned Postsecondary Institution Ratings System (PIRS) first announced by President Obama in August 2013.

  • Budget and Appropriations

    June 26, 2015

    Congress Moves Forward on Education Funding

    The House and Senate appropriations committees both passed their FY 2016 Labor, Health and Human Services, and Education bills this week, and the results were somewhat mixed for higher education.

Support This Program!

Help the Fellows Program continue by making a tax-deductible donation online!

bullet MAKE A DONATION
 

 Related Links